Equipment Maintenance Log

Track Equipment Maintenance in Excel - Preventive Maintenance Scheduler & Work Order Manager

A complete Excel-based system for managing equipment maintenance schedules, work orders, and asset records. Designed for facility managers, fleet operators, and maintenance teams who need organized tracking without expensive CMMS software subscriptions.

What's Included

Excel workbook (.xlsx) with 8 interconnected sheets:

• Equipment Asset Register - Complete equipment database with specifications, purchase dates, warranty information, and location tracking
• Preventive Maintenance Schedule - Automated scheduling based on time intervals or usage hours with upcoming service alerts
• Work Order Management - Track maintenance requests, assignments, priority levels, and completion status
• Maintenance History Log - Complete service record for each asset with dates, costs, and technician notes
• Parts Inventory Tracker - Monitor spare parts stock levels with reorder alerts
• Cost Analysis Dashboard - Visual summaries of maintenance spending by equipment, department, or time period
• Vendor Contact Directory - Centralized list of service providers and suppliers
• Compliance Checklist - Track regulatory inspections and certification requirements

Key Features

• Automated Service Reminders - Conditional formatting highlights overdue and upcoming maintenance tasks
• Pre-Built Formulas - Automatic calculations for total costs, equipment age, warranty status, and service intervals
• Dropdown Menus - Standardized data entry for equipment types, priority levels, and status tracking
• Searchable Database - Filter and sort functions to quickly locate equipment records and maintenance history
• Visual Dashboard - Charts and summaries provide at-a-glance view of maintenance metrics
• Customizable Fields - Adapt column headers and categories to match your specific equipment and workflow

Who This Is For

• Facility managers tracking HVAC, electrical, and building systems
• Fleet managers maintaining vehicles and mobile equipment
• Property managers coordinating maintenance across multiple locations
• Manufacturing supervisors scheduling production equipment servicing
• Maintenance technicians logging work orders and parts usage
• Small businesses needing organized maintenance records without enterprise software costs

Compatibility

• Microsoft Excel 2016 or later (Windows and Mac)
• Google Sheets (some advanced features may vary)
• LibreOffice Calc

Instant digital download. One-time payment. No subscriptions.