Equipment Maintenance Scheduler & CMMS-Lite

Excel Maintenance Management System - Professional CMMS Without the Subscription Cost

Manage your facility's maintenance operations, track equipment assets, and schedule preventive maintenance entirely in Excel. This template replaces expensive CMMS software subscriptions with a one-time purchase that works offline and requires no IT setup.

Designed for facility managers, maintenance supervisors, and operations teams who need organized maintenance tracking without complex software.

What's Included

Excel workbook (.xlsx) with 12 interconnected sheets:

• Asset Register - Complete equipment database with specifications, locations, and criticality ratings
• Maintenance Schedule - Automated preventive maintenance calendar with due date tracking
• Work Order Management - Create, assign, and track maintenance tasks with status updates
• Equipment History - Chronological maintenance records linked to each asset
• Spare Parts Inventory - Track parts stock levels with reorder alerts
• Vendor Database - Manage service providers and supplier contacts
• Cost Tracking - Monitor maintenance expenses by asset, category, and time period
• Downtime Log - Record equipment failures and calculate availability metrics
• Maintenance Checklist - Standardized inspection templates for routine tasks
• Dashboard - Visual overview of key metrics and upcoming maintenance
• User Guide Sheet - Basic navigation instructions within the workbook
• Data Validation - Pre-configured dropdowns and input controls

Key Features

• Automated scheduling - Formulas calculate next maintenance due dates based on frequency intervals
• Linked data structure - Work orders and history automatically connect to asset records
• Conditional formatting - Visual alerts for overdue maintenance and low inventory levels
• Dropdown menus - Standardized data entry for equipment types, priority levels, and status codes
• Summary calculations - Automatic totals for maintenance costs, labor hours, and completion rates
• Customizable fields - Add your own equipment categories, maintenance types, and tracking parameters

Who This Is For

• Facility managers tracking building systems and equipment
• Manufacturing operations managing production machinery
• Property management companies maintaining multiple locations
• Small maintenance teams without budget for enterprise CMMS software
• Operations supervisors implementing preventive maintenance programs

Compatibility

• Microsoft Excel 2016 or later (Windows/Mac)
• Google Sheets (some advanced formulas may require adjustment)
• LibreOffice Calc (basic functionality supported)

Instant digital download. One-time payment. No subscriptions.